At last week’s Coleraine City Council meeting, council members heard from guest speaker Lonny Witkofsky of Hammerlund Construction.
Witkofsky addressed the council concerning the bids on the new fire hall building.
The company, he said, contested the procedure on the basis that Hammerlund actually presented the lower bid. The fire board recommended accepting the bid submitted by Hawk Construction Inc. because the bid received from Hammerlund Construction was not compliant with Minnesota Statue 16C.85.
Section 16C.85 is part of the responsive bidder law, requiring a potential contractor to list all first tier subcontractors as well as other criteria to conform to the requirements of a “Responsible Bidder” as defined by the State of Minnesota.
Doug Hanson, president of Hawk Construction Inc. stated his case in a letter to all city council members. The responsive bid law is intended to protect cities against “unqualified or unscrupulous low bidders.” Council members agreed to halt the bidding process order in to further investigate the issue.
Randy Savich reported from the street department that maintenance is due on the water tower. The firm Engineering America would travel from the Twin Cites to inspect the tank interior with an underwater camera and perform routine maintenance with no down time to the municipal water system. The cost would depend on work needed with a maximum of $3,865. Councilors approved the water tank maintenance.
The council also authorized updating the city of Coleraine website for a cost of $4,155. White Ivy Design will introduce software and graphics to further enhance the efficiency of the interface protocol. In a related matter, council members voted to post the Data Practices Act disclaimer and the non-discrimination statement on city e-mail. Correspondence with the city could be considered public information.
In other business, the council:
• Voted to pass the consent agenda and the meeting agenda.
• Approved a satisfaction of a mortgage for a resident.
• Accepted an agreement with Itasca County for road maintenance.
• Tabled a vote on a retirement issue.
• Agreed to accept quotes to fix the ball field drainage problem.